Step-by-Step Guide: Creating a Custom Email Template in Outlook

Are you tired of typing the same email content repeatedly in Outlook? Creating a custom email template can save you time and effort. In this step-by-step guide, we will show you how to easily create your own personalized email template in Outlook.

Step 1: Open Outlook and Navigate to the “Home” Tab

First, open your Outlook application on your computer. Once it’s open, navigate to the “Home” tab at the top of the screen. This is where you will find all the tools you need to create your custom email template.

Step 2: Compose Your Email Template

Next, compose the email that you want to turn into a template. Include all the text, formatting, and images that you want to be part of your template. Make sure to customize it to suit your needs and preferences.

Step 3: Save Your Email as a Template

Once you have finished composing your email, go to the “File” menu at the top of the screen and select “Save As”. From the dropdown menu, choose “Outlook Template” as the file type. Give your template a name that you will easily recognize, and click “Save”. Your email template is now saved and ready to use.

Step 4: Use Your Custom Email Template

Now that you have created your custom email template, it’s time to use it. When you want to send an email using your template, go to the “Home” tab in Outlook and click on “New Email”. In the new email window, click on the “Home” tab again and select “New Items” from the ribbon. Choose “More Items” and then “Choose Form”. From the dropdown menu, select “User Templates in File System” and choose your template. Click “Open” and your template will be inserted into the email.

That’s it! You have successfully created and used a custom email template in Outlook. This simple process can save you time and make your emails more professional and consistent.


Creating a custom email template in Outlook is a quick and easy way to streamline your communication and save time. By following the steps outlined in this guide, you can create personalized templates that reflect your style and preferences.

Have you tried creating a custom email template in Outlook? Share your experience in the comments below!

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